Office and People Operations Specialist

Where:​ Vodičkova 12/5, Prague, Czech Republic
Job Type:​ Full-time

Recombee is a fast-growing hi-tech startup delivering AI-powered recommendation system. We are helping our clients to reach their KPIs and enterprise turnover by applying the newest machine learning and AI algorithms developed for big data that seek to help users discover content they will enjoy. Our recommendation system has excellent versatility and can be utilized in a variety of areas including E-commerce, movies, media, news, music, research articles, search queries, social tags, and much more. We are based in Prague and serve more than 1,000 websites worldwide.

Product Highlights

• AI-boosted real-time machine learning
• Best-in-class integration and versatility
• Excellent scalability, big data infrastructure

Position Summary

As our Office and People Operations Specialist, you will be the backbone of our workplace, ensuring a welcoming, efficient environment where our team can thrive. In this pivotal role, you'll be a culture ambassador, fostering a positive, inclusive atmosphere that aligns with our company values. This position blends office management, administrative support, and HR functions, ideal for someone who is organized, proactive, and approachable. If you're enthusiastic about helping people succeed, skilled at multitasking, and eager to make a meaningful impact, we’d love to have you on board!

Responsibilities

Office Management

• Oversee daily office operations, ensuring the office is well-maintained, organized, and fully stocked.
• Manage relationships with vendors and service providers (e.g., supplies, office maintenance, and equipment).
• Coordinate office and business travel-related expenses, budget tracking, and invoices with the finance department.
• Proactively plan and coordinate company events, meetings, and team-building activities.
• Act as the main point of contact for all office-related inquiries and handle reception duties for visiting guests.
• Ensure a comfortable and productive work environment for employees.

HR Support

• Support the recruitment process by coordinating interviews, managing candidate communication, and maintaining recruitment records.
• Assist with onboarding new employees, including organizing workspace setup, welcome kits, and orientation scheduling.
• Collaborate with department leads on administrative tasks, such as tracking employee leave, updating employee files, and handling confidential HR information.
• Assist in implementing HR programs, such as performance reviews, employee engagement initiatives, and training sessions.
• Be a culture ambassador, fostering a positive and inclusive atmosphere and supporting company values.

Operations Support

• Provide general administrative support to various departments as needed, including scheduling, document management, and assisting with special projects.
• Monitor and ensure compliance with health, safety, and other company policies.

Requirements

• Proven experience in Office Management, HR, Business Administration, or a related field.
• Experience in office management, event organization, or HR is a plus.
• Excellent organizational skills and attention to detail.
• Strong interpersonal and communication skills; ability to interact effectively with employees at all levels.
• Ability to handle sensitive information with the highest level of confidentiality.
• Proficiency in the Czech language and English language is required.

What We Offer

• A vibrant, collaborative work culture within a diverse, multinational team in a forward-thinking company.
• Opportunities for professional development and career growth.
• Competitive salary and benefits package.

How to Apply

Please submit your resume or link to your LinkedIn and a brief cover letter outlining your experience and interest in this position to career@recombee.com.